MindMail Privacy Policy

Last modified: August 25, 2025

We strongly believe in an internet where privacy is the default.

This Privacy Policy describes how our Service collects, uses, and protects your data. By using our Service and signing in with Google, you acknowledge that your information is processed in accordance with this Privacy Policy and the Google API Services User Data Policy.

1. Legal Framework

The Service is operated by our Company (“we,” “us”). This Privacy Policy is governed by applicable laws and regulations.

2. Data We Collect and How We Use It

Our principle is data minimization. We do not store or maintain any user content on our servers. All interactions happen directly with Google services via secure APIs.

2.1 Google Sign-In

When you log in with your Google account, we may access the following basic profile information with your consent:

Your full name

Your email address

Your profile picture (if available)

This information is used solely for authentication and personalization. We do not use it for advertising, profiling, or any unrelated purposes.

2.2 Gmail API Access

With your explicit authorization, our Service can access your Gmail data for the following limited functions:

Inbox & Sent Mail: Display emails for reading.

Drafts: Create and edit drafts.

Reply & Forward: Allow you to reply to or forward messages.

Star & Mark as Read/Unread: Update labels and statuses.

Important:

We do not store your email content or metadata.

All actions (sending, starring, marking read/unread) are executed directly in Gmail via Google’s secure APIs. We do not provide any delete function. If you wish to delete messages, you must do so directly in Gmail.

3. Data Disclosure

We never share or sell your Google data to third parties. Data is only disclosed if required by law and in strict compliance with legal procedures.

4. How We Protect Your Data

All communications with Google APIs are encrypted (SSL/TLS).

We follow industry-standard security practices.

We strictly comply with the Google API Services User Data Policy.

5. Revoking Access

You may revoke our access to your Google account at any time via your Google Account settings . Once revoked, we will no longer have access to your data.

6. Your Privacy Rights

Because we do not store your data, you retain full control within Gmail. You may:

Review and manage your emails directly in Gmail.

Withdraw authorization at any time via your Google Account.

If you have questions about your privacy, you may contact us through our support channel.

7. Changes to This Policy

We may update this Privacy Policy from time to time. You are responsible for reviewing it periodically. Continued use of the Service after updates constitutes acceptance of the new terms.

8. Language

In case of discrepancy between the English version of this Privacy Policy and any translation, the English version shall prevail.